Creating Life Better Here starts with you. At San Juan Regional Medical Center, we're more than a healthcare provider-we're a values-driven organization dedicated to delivering exceptional care. As a team member, you help fulfill our mission to make life better here for our community.
The Purchasing Manager is responsible for evaluating, sourcing, and procuring key medical equipment and supplies for the SJRMC. The Purchasing Manager will also work closely with the other departments' teams to ensure the efficient and effective distribution of medical and hospital supplies. This role will also be responsible for managing, training, disciplining, developing, hiring, and overseeing the purchasing function personnel. This role is a key leadership role responsible for overseeing the procurement process and managing vendor contractual relationships within the organization. This position entails strategic decision-making, vendor management, and ensuring compliance with regulatory requirements. The Purchasing and Contracting Manager optimizes the procurement process, negotiates favorable terms with vendors, and effectively manages contracts and the contracts team to support the organization's operational needs and financial objectives. This role plays a crucial part in ensuring cost-efficiency, quality assurance, reconciliation, and regulatory compliance in all purchasing and contracting activities.
Required Behaviors:
- As you go about fulfilling this mission, your work habits and work relationships should embody SJRMC's values. These values are our culture, our identity as an organization. Sacred Trust, Personal Reverence, Thoughtful Anticipation, Team Accountability and Creative Vitality ask more of us than merely completing some list of tasks. Our values ask for a deeper level of commitment, and what is asked of us we freely give because we believe in our mission.
Required Qualifications:
- Bachelor's degree in business, management, operations management, logistics, or related field
- Five or more years of experience in purchasing, project management, client services, healthcare, and/or equivalent combination of education and experience
- One year experience in a management role
- An equivalent combination of education and/or experience may be used to qualify for this position
- Intermediate to advanced PC skills and MS Office applications
- Prior experience with computerized purchasing/inventory management systems is required
- Demonstrated English grammar, spelling, and internal/external business-level correspondence proficiency
- Must possess a thorough understanding of purchasing methods and procedures; must understand and adhere to the laws governing all purchasing transactions
- Ability to maintain complete confidentiality and comply with non-disclosure requirements
Preferred Qualifications:
- Bachelor's degree in Business/Accounting or equivalent coursework
- Certified Purchasing Professional (CPP)
- Certified Professional in Supply Management (CPSM)
- Certified Supply Chain Professional (CSCP)
- Certified in Production and Inventory Management (CPIM)
- Healthcare experience
Duties and Responsibilities:
- Communicate effectively with different levels of the organization and follow both oral and written instructions.
- Manage and lead projects as needed, with excellent attention to detail and superb organizational skills.
- Demonstrate exceptional interpersonal skills that are necessary for building and maintaining positive relationships with vendors, suppliers, internal s takeholders, and compliance.
- Use diplomacy, tact, and professionalism in all communications and interactions. Interpret and apply regulatory frameworks effectively.
- Possess and maintain knowledge of Invoice reconciliation, purchase record-keeping, and office practices required.
- Possess and maintain knowledge of regulatory requirements governing healthcare contracts, such as HIPAA regulations, CMS guidelines, and other industry standards.
- Drafts, evaluates, negotiates, and manages a variety of different contracts covering a range of transactions.
- Minimizes legal and operational risks associated with vendor relationships and contractual agreements through careful contract management and adherence to regulatory standards.
- Enhances operational efficiency and supports overall productivity by streamlining the procurement process and ensuring timely delivery of goods and services.
- Cultivates strong relationships with vendors and suppliers fostering collaboration and promotes a reliable supply chain, ensuring uninterrupted access to essential resources and services.
- Communicates and presents information to stakeholders about contract-related matters.
- Ensures compliance with regulatory requirements and industry standards safeguarding the organization's reputation and mitigating potential legal liabilities, contributing to long-term sustainability and trust among stakeholders.
- Promotes a culture of integrity, transparency, and accountability throughout the organization by championing ethical procurement practices and compliance initiatives.
- Provides guidance and training to procurement staff on ethical sourcing practices, conflict of interest identification, and segregation of duties.
- Evaluates supplier relationships and contracts to ensure compliance with ethical standards, including labor practices, environmental sustainability, and anti-corruption measures.
- Investigate and respond to compliance concerns or allegations related to procurement processes and segregation of responsibilities.
- Establishes and manages the review process for all RFPs, RFIs, and RFQs, including establishing the evaluation committees scoring sheets and administrative contracts, ensuring alignment with company standards and regulatory requirements.
- Leads and oversees the team review and editing of contracts, ensuring thoroughness, accuracy, and adherence to organizational guidelines and legal requirements.
- Manages a team of procurement staff to streamline processes, optimize contract management efficiency, and implement and follow best practices.
- Oversees the team responsible for managing returned or undelivered mail, resolving address discrepancies, and updating contact information to maintain accurate vendor records.
- Conducts regular reviews of monthly purchase records to identify discrepancies, errors, or irregularities and takes corrective actions as needed to maintain data accuracy and integrity.
- Develops, maintains, and updates departmental policies, procedures, and guidelines related to purchasing, contracting, and vendor management to ensure compliance with regulatory requirements and industry best practices.
- Monitors inventory levels, tracking usage patterns, and coordinating procurement activities to maintain adequate stock levels while minimizing excess inventory and associated costs.
- In addition to core duties, the Purchasing and Contracting Manager supervises and mentors a team of purchasing and contracting professionals, providing leadership, guidance, team development, training, conflict resolution, and support between staff and operations/stakeholders to ensure high performance and professional development within the department.
- Obtain, maintain, and utilize knowledge of all software and applications used by this function on the advanced level to be able to train personnel and make inputs for the user guide development.
- Other duties may be assigned.
Physical Demands and Environmental Work Conditions:
- Prolonged periods of sitting at a desk and working on a computer
- Must be able to lift up to fifteen (15) pounds at times
- Occasional walking or standing
