Legal Assistant-Paralegal

Job Title: Legal Assistant/Paralegal

Location: Bangor, Maine

Department: Municipal Law

FLSA Status: Full Time, Non-exempt

About Us:

Rudman Winchell has been serving individuals, families, and businesses with dedication and care since 1917. Our culture is built on a foundation of integrity, excellence and dedication to client service. With two dozen attorneys, we are committed to providing the highest quality legal representation while maintaining a strong emphasis on work-life balance and community involvement. As a member of our team, you'll have the opportunity to work alongside top-tier legal professionals in a variety of practice areas. Our diverse range of practice areas offers unique opportunities for growth, collaboration, and specialization, allowing you to further your career while making a difference in the lives of our clients and our community. Our mission is more than just practicing law - it's about building meaningful careers and strengthening the communities we serve.

Job Purpose:

The Municipal & Land Use Law Legal Assistant/Paralegal will assist attorneys in the municipal law practice group who specialize in legal matters of local governments and the entities that appear before bodies of local government, such as individuals and developers. The legal assistant/paralegal performs a variety of tasks, including communicating with clients, scheduling appointments, maintaining litigation and administrative files, drafting litigation and administrative documents, and assisting in the preparation of administrative and court hearings.

Duties & Responsibilities:

• Assist attorneys with municipal matters and projects.
• Schedule meetings and maintain attorney calendars.
• Track deadlines and tasks using the firm's case management system.
• Coordinate registrations and maintain records of Continuing Legal Education (CLE) courses for respective attorneys.
• Process travel and mileage reimbursements in accordance with firm policies.
• Assist chairperson of practice group with hosting internal practice group meetings.
• Establish, organize and maintain trial/hearing binders and comprehensive client files, both digital and physical.
• Conduct telephone, email and written correspondence with clients and/or other interested parties as necessary to communicate pertinent information to all parties.
• Assist attorneys with complex trials or hearings.
• Draft routine correspondence and legal documents, including notices, affidavits, motions and petitions.
• Attend client and other meetings as necessary.
• Assist attorneys with client project development.
• Complete and submit electronic filings with administrative agencies or departments.
• Identify and communicate potential problems to attorney and confer with attorney regarding any legal issues which occur during project development.
• Provide back-up support for other paralegals and legal assistants.
• Additional duties as assigned.

Skills & Qualifications

• Knowledge of legal principles, practices and terminology for litigation, plus at least two years of litigation experience as a paralegal or legal assistant is preferred or other relevant legal experience.
• Excellent keyboarding skills and at least intermediate level knowledge/experience with Microsoft Office, document management and time-keeping applications.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• Strong attention to detail and organizational skills.
• Ability to manage multiple matters and deadlines simultaneously.
• Professionalism and interpersonal skills to interact effectively with clients, colleagues, attorneys, and other parties.
• Ability and willingness to work, on occasion, different hours (8:00 to 5:00 is the standard) or more than 40 hours per week.
• Ability and willingness to attend professional organization events and seminars to keep abreast of new legal developments.
• Ability and willingness to travel to private and public buildings, locally and statewide, via private or public conveyance to assist attorney in attending to client needs on legal matters.

If you're a driven legal professional with a strong foundation in litigation or municipal law and a desire to make a tangible impact, we invite you to apply. Join us in delivering exceptional legal service and shaping the future of businesses across Maine. The wage for this position will be competitive and a comprehensive benefits package will also be provided.

What We Offer:

• Competitive wage commensurate with experience
• Comprehensive benefits package, including health, dental, vision, life, disability, and 401(k)
• Opportunities for professional development mentorship, and career growth
• A collegial and supportive work culture that values collaboration and integrity

Working Conditions & Physical Requirements:

• Full-time position based in a professional office environment. Ability to work more than 40 hours per week as necessary.
• May require occasional extended hours, including evenings or weekends, to meet client or case deadlines.
• Normal office environment with little exposure to excessive noise, temperature and the like.
• Extensive walking may be required, depending on attorney requirements.
• This position requires one to lift under 10 pounds on a consistent basis and occasionally up to 25 pounds.
• Must be able to work at a computer for extended periods, including reading and drafting lengthy legal documents.
• Ability to travel to private and public buildings locally and statewide via private or public conveyance to attend to client needs on legal matters.
• Must be able to communicate effectively in person, over the phone, and in writing.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

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