Inventory Clerk

Job title: Inventory Clerk

Department: Shop

Reports To: Fleet Maintenance Manager

FLSA Status: Non-Exempt

POSITION SUMMARY

The Inventory Clerk is responsible for updating daily inventory transactions and accurately entering receipts and issues into the system and maintaining accurate inventory records through cycle counting. Performing general labor and clerical duties related to receiving, inspecting, storing and issuing of shop parts.

ESSENTIAL DUTIES AND RESPONSIBILITIES include but are not limited to the following.

• Organize, maintain, and control parts being received and issued.
• Receive all incoming packages/parts and verify against the purchase order, packing slips for accuracy of item and quantity.
• Receive Data entry of receipt deliveries into the system.
• Stock parts on shelves.
• Communicates discrepancies of deliveries to the Parts Specialist.
• Assist in inventory management by conducting regular cycle counts and audits.
• Perform physical inventory.
• Maintain a clean/safe work environment by performing regular housekeeping in the parts room.
• Provide customer service internally to the shop and other departments.
• Establish and maintain effective working relationships with employees.
• Maintain the filing for all Vehicle Condition Reports per Department of Transportation compliance.
• Ability to adjust to other duties, responsibilities, and activities that are changed or assigned as needed.
• Other duties as assigned.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

CORE COMPETENCIES:

• Doing Good: Maintains and promotes integrity and values in the conduct of all activities.
• Making Good: Takes responsibility and ownership for a problem, project, or issue.
• Treating Our People Well: Proactively seeks and finds ways to provide extraordinary service. Fosters respect for all individuals and points of view. Works cooperatively and effectively with others to achieve common goals characterized by pride, trust, and commitment.
• Observant: Ability to identify safety or operational deficiencies and to quickly implement a correction.
• Safety Matters: Actively participates in creating a safe and healthy workplace for our employees and our customers.
• Environmentally Focused: Takes initiative to preserve and improve our local environment for future generations. Makes every day Earth Day.

JOB-SPECIFIC COMPETENCIES:

Detail Oriented, Communication, Critical Thinking, Dependability, Organization skills

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

KNOWLEDGE, SKILLS, ABILITIES AND EXPERIENCE:

• Minimum 2 years of previous job-related experience.
• Experience with inventory and commercial parts.
• Acute attention to detail for data entry accuracy
• Excellent organizational and time management skills
• Ability to work in a fast-paced environment.
• Ability to work independently with minimal supervision.
• Physical ability for moderate lifting, bending, walking, and standing in the parts room.
• Excel & computer-based maintenance tracking systems (Dossier).
• Valid Class C Driver's License with acceptable driving record.
• Bilingual in English/Spanish is a plus.

EDUCATION and/or EXPERIENCE

High school diploma. Minimum of 2 years of inventory and parts administration/clerical function experience.

• Minimum of two (2) years of experience in ordering, receiving, stocking, and issuing parts.
• Proficient in using a computerized inventory management system.
• Proficient in Microsoft Office, Outlook, Excel, and 10-Key by touch.

LANGUAGE SKILLS

Ability to speak, read, and write English. Ability to comprehend simple instructions, write short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. Bilingual a plus.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

CERTIFICATES, LICENSE, REGISTRATION

Valid Class C license

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Primary functions require sufficient physical ability and mobility to work in a mechanic shop environment; While performing the duties of this job, the employee is frequently required to stand, use hands to finger, handle or feel, and reach with hands and arms. The employee frequently is required to walk for long periods on concrete floors and constantly sit while working on a computer. This position is subject to repetitive lifting, pulling, pushing, carrying, bending, stooping, twisting, kneeling, crouching, talking, or hearing. The employee is occasionally required to climb and balance. The employee must regularly lift and/or move up to 50 pounds. Specific vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

We are a drug-free & alcohol-free work environment.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly exposed to moving mechanical parts and outside weather conditions. Work is performed primarily in a shop environment, occasional field environments that may require some travel from site to site, and is frequently exposed to dust, grease, fumes, or airborne particles and toxic or caustic chemicals. The employee is occasionally exposed to wet and/or humid conditions; high, precarious places; extreme cold; extreme heat; and risk of electrical shock. The noise level in the work environment is usually loud and dirty. Required to put on protective outfits such as gloves, safety eyeglasses, safety footwear, coveralls, and hard hat.

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