Overview:
This position will assist with invoice processing and r espond to internal and external inquiries regarding invoice, vendor and related issues.
Responsibilities:
- Assist with invoice processing & support as needed.
- Process TeamConnect eInvoices, manual invoices, non-legal invoices, foreign currency invoices, refunds, reversals, credit memos, cash calls.
- Resolve issues with Financial Shared Services Center on block payments, XRT payment trace request, foreign currency payment traces.
- Coordinate booking of year-end and monthly accruals.
- Create periodic and ad hoc reports from TeamConnect, SAP using PowerBI. Must understand the data and be able to explain it to others.
- Train new users on Service Now (SNOW) and invoice processes.
- Support and serve as backup for others on the team.
- Handle challenging LFA A/P inbox inquiries. Respond to internal and external inquiries regarding invoice, vendor and TeamConnect related issues.
- Function as the Subject Matter Expert (SME) for LFA A/P to respond to audits. Must be able to explain the history of payments, systems, invoice processing, and approval process.
- Proactively identify issues for resolution before they become a problem (i.e., DOEA issues, BDC errors, Collaborati/TeamConnect/SAP Interface).
- Provide support on high-profile matters. Work closely in processing payments and managing tailored reporting structures that require absolute discretion and special handling. Payments are highly confidential, time sensitive, and require detailed attention.
- Responsible for the Major & Significant Report - Legal Reserves reconciliation process. Ensure legal reserves are booked and reported accurately from the various operating companies based on information in Team Connect.
- Provide support to Law Function Administration group in processing urgent invoices.
- Understand and know how to use the various systems: TeamConnect, iManage, PowerBI, SAP, Collaborati, EXCEL, etc.
- Train and assign Law Function Administration - Accounts Payable (LFA A/P) electronic mailbox inquiries to LFA A/P Analyst.
- Special projects as needed.
Qualifications:
- Bachelor's degree in accounting or finance.
- Minimum of 5 years' work experience in accounting.
- Proficient in EXCEL, MS Office Suite, PowerBI and Outlook.
- Demonstrated experience applying accounting policies and principles to properly record, report and maintain financial data associated with operational activities.
- Demonstrated experience analyzing financial information, select and gather data, and recommend or determine a course of action.
- Strong commitment to maintaining collaborative working relationships with internal partners and external customers, including non-U.S. based colleagues working in other time zones.
- Ability to manage multiple job responsibilities, set priorities, maintain a high level of accomplishment, and implement process improvements.
- Ability to listen carefully and to use clear, concise oral and written skills to convey facts, present positions and interpret policies.
- Accounts Payable / P2P experience, preferred.
- TeamConnect and SAP experience, preferred.
