Position Title: Employee Management Subject Matter Expert
Location: Tempus Corporate Headquarters, 600 Technology Center Drive, Stoughton, Massachusetts, United States of America
Requisition Number: Req
Description: Tempus Unlimited, Inc. is a nonprofit organization that provides community-based services to empower children and adults with disabilities to live as independently as possible in the least restrictive environment. The agency, through its programs and services, encourages the inclusion of people with disabilities into the mainstream of society, including social, recreational, family and work activities.
The Employee Management Subject Matter Expert (SME) works regularly with internal as well as external contacts in the onboarding of Personal Care Attendants (PCA), with specific focus on the I9 and E-verify process. This staff person must have current working knowledge of I9, practices, regulations and related compliance matters. The SME must be effective in delivering consistent results, maintain a high level of knowledge of all tasks within the department, and able to work effectively with little direction.
Essential Functions
- Review, Enter and Process New hire paperwork
- Processed New PCA Paperwork and Maintain accurate I-9 records
- Complete I-9 forms through E- Verify
- Run UID, Social Security and OIG verification
- Be a point of contact for the rest of the team for E-Verify questions
- Assist with input on Annual Performance review
- The ability to respond to emails from the agencies from the Employee management inbox and MAFMS inbox
- Research and process issues via in-house communications tool/ EMT dashboard
- Research issues forwarded to Employee management from any other department and respond in a timely manner
- Able to work with the Union updates and knowledge of Union procedures
- Research and process issues regarding the PCA orientation program
- Must maintain a general knowledge of all Employee management tasks and functions
- Provide support to other EMT staff (e.g. answer questions, review of processes, etc.)
- Labeling the faxes through the daily print from the NHP folder and properly separating them to the correct folders
- Labeling the scan form that comes from visitors and mail into the scan folder.
- Communicating via email, fax, and phone with internal and external contacts
- File all completed work in LF in correct folders
- Ability to work in a high production environment while maintaining close attention to detail
- Ability to work independently
- Provide suggestions for any improvements to help the department be more efficient
- Report to IT & supervisor any issues that may arise with software as soon as suspected
- All other duties assigned by the Employee Management Supervisor
Competencies
- Positive attitude
- Team player - Inspires and fosters team commitment, spirit, pride, and trust. Facilitates cooperation and motivates team members to accomplish group goals.
- Behaves in an honest, fair, and ethical manner. Shows consistency in words and actions. Models high standards of ethics.
- Ability to effectively plan and organize your workload
- Readily share useful information and knowledge with others
- Treats others with courtesy, sensitivity, and respect. Considers and responds appropriately to the needs and feelings of different people in different situations.
- Ability to build and maintain cooperative work relationships with others
- Effectively collaborate in meetings and in informal interactions
- Deals effectively with pressure; remains optimistic and persistent, even under adversity. Recovers quickly from setbacks.
- Flexibility: Is open to change and new information; rapidly adapts to new information, changing conditions, or unexpected obstacles.
- Problem Solving: Identifies and analyzes problems; weighs relevance and accuracy of information; generates and evaluates alternative solutions; makes recommendations.
- Strong organizational skills
- Perform all other duties as may be required.
Required Experience
- Must have experience working in an office environment
- Experience with the I9 and Everify process required.
Required Education
- High School Diploma or equivalent
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers and scanners.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk and/or hear. The employee is frequently required to sit; stand; walk; use hands and fingers and also must be able to reach with hands and arms.
Travel
No travel is required for this position.
Other Duties
Note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Benefits
Tempus Unlimited offers great benefits that foster a happy fulfilling human work experience. We also have an array of growth opportunities for our employees to develop your career and enhance your experience.
- Sign on bonus
- Referral bonus
- Work/Life Balance - flexible work schedules
- Paid time off - 25 days per year for full time staff
- 14 paid Holidays
- Tempus Wellness - Medical, Dental, Dependent Care Reimbursement, FSA and HSA
- Basic Life, Short Term and Long Term Disability
- On-site gym (Stoughton Location) and wellness initiatives
- Annual Reviews with merit based increases
- Employee Recognition Program
- Financial Wellness - 403(b) Retirement Plan with matching
- Continuing Education, Training and Advancement opportunities
Work Authorization/Security Clearance
All offers of employment made by Tempus Unlimited are contingent upon satisfactory background check results. Pre-employment background checks will be conducted on all candidates that are offered a position at the agency in compliance with program policy as well as state and federal regulations. From time to time, these checks may be conducted on current employees to ensure compliance with all state and federal regulations and contracts.
EEO Statement
Equal Employment Opportunity is a fundamental principle at Tempus Unlimited, Inc. where employment from recruiting through the end of employment is based upon professional capabilities and qualifications without discrimination because of race, color, religion, sex, age, sexual orientation, veteran status, national origin, disability or any other characteristic as established by law. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Job Family: Expert/Lead
Job Function: Non-Supervisor
Hourly
Hiring Rate: 26 USD
Travel Required: No
Compensation details: 26-26
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