Construction Coordinator

CONSTRUCTION COORDINATOR

LOCATION Tulsa

REPORTS TO Director of Construction Administration

TEAM Construction Administration

ARE YOU READY FOR THIS?

Do you thrive in a fast-paced environment where organization and communication are key? Are you the kind of person who finds satisfaction in keeping a team on track and a project running smoothly? Do you want to be part of a collaborative team that supports each other and delivers excellence to our clients? If this sounds like you, then you might be the perfect fit for our Construction Administration team at Cyntergy!

WHAT WE NEED

We are seeking a highly organized and proactive Construction Coordinator to provide critical administrative and coordination support to our Construction Administration team. This role is essential in facilitating smooth communication, document tracking, and progress monitoring during the construction phase of our projects. You'll play a key role in supporting multiple stakeholders and keeping projects moving efficiently and compliantly.

This role supports one of our most client-facing teams, and your work will directly impact the success of our projects. We're looking for someone with strong attention to detail, excellent communication skills, and the ability to juggle multiple priorities with confidence and professionalism.

WHAT YOU'LL DO

??? Manage calendars, meetings, and travel arrangements for the Construction Administration (CA) team

??? Organize, track, and distribute construction-related documentation such as RFIs, submittals, and change orders

??? Serve as a liaison between the CA team, project managers, contractors, and clients to ensure timely and accurate communication

??? Coordinate team meetings: prepare agendas, take detailed meeting minutes, and follow up on action items

??? Maintain project tracking systems and generate progress, budget, and timeline reports

??? Ensure compliance with company and regulatory documentation standards, maintaining well-organized digital and physical filing systems

??? Support the team with administrative tasks such as supply ordering and coordination of internal team events

WHAT YOU'LL NEED TO HAVE

??? Associate's or Bachelor's degree in business administration or a related field preferred

??? 2+ years of administrative experience-preferably in construction, architecture, or engineering

??? Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

??? Experience with project or document management tools like Procore, Newforma, or Bluebeam is a plus

??? Strong written and verbal communication skills

??? Excellent time-management and organizational abilities

??? The ability to work independently and prioritize in a deadline-driven environment

??? Familiarity with construction-phase documentation (RFIs, submittals, AIA forms) is a plus

WHY US?

Cyntergy is a nationally recognized, locally rooted firm based in Tulsa, with a strong reputation for delivering excellence across architecture and engineering disciplines. We offer a beautiful workspace, great benefits, and a team culture that supports growth, collaboration, and work-life balance. You'll be part of a dynamic, purpose-driven team that values integrity, communication, and results.

WHAT'S NEXT

If this sounds like your kind of opportunity, we'd love to hear from you! Just click the 'APPLY' button below. Our process typically includes a couple of interviews and an opportunity to meet members of your potential team.

EEO STATEMENT

Cyntergy offers a world-class working environment, excellent compensation and benefits, and a family-friendly culture that encourages personal development. We are a community-oriented and Equal Opportunity Employer, including disability and veterans.

PI5350d9b5-