US Citizenship Required Pay Rate: $20-$22/hr. DOE POSITION SUMMARY: The Billing Support Specialist is responsible for collaborating with various construction personnel to obtain supporting documentation to create invoicing, resolve discrepancies, track job-to-date quantities against invoice amounts, and work within various internal and client systems for accurate reporting and tracking.
ESSENTIAL JOB FUNCTIONS
- Works with construction personnel, including splicers, foremen, construction managers, and office coordinators, to obtain supporting information to create invoices.
- Work with construction managers to guarantee accurate daily field reports for in-house and subcontractors and validate when appropriate.
- Track job-to-date quantities and ensure duplicate daily field reports are not entered into the system nor paid out.
- Coordinates with the construction team and engineering team on red lines and closeout packages
- Oversee client relationships through regular communication with the billing team and client personnel associated with finance and invoicing.
- Ensures invoices accurately reflect correct totals, correct unit coding, and accurate quantities.
- Drives positive cash flow by working closely with internal construction and finance teams to coordinate payment of invoices and follow up on past due invoices.
- Keeps trackers current for reporting of billing, job to date quantities, and various statuses.
- Stays current with NTPs and awards for applicable projects to understand backlog and changes to quantities/billing protocols.
- Assists project manager with creating change orders or adjustments to PO quantities.
- Adheres to the timelines for invoice submittal, approval, and project closeout
- Collaborates with project manager to overcome obstacles preventing timely invoice submission and approval.
- May attend client meetings from time to time with project manager as needed.
- Work within GIS system to pull reports, review daily field reports, and update statuses.
- Submits timesheets daily with the appropriate time coded to the project, aspect, and task.
- Performs other duties as assigned by management.
SKILLS AND ABILITIES
- Builds strong relationships with clients, contractors, construction workers and internal team.
- Excels at organization, time-management, problem-solving, communication, and attention to detail.
- Sense of urgency and ability to prioritize multiple items that are extremely important.
- Good organizational skills with the ability to plan, coordinate, and track project development.
- Strong work ethic, leads by example, and does what it takes to get the job done.
- Proficient in Microsoft Office Suite and with various other software programs.
- Ability to communicate professionally at all times, with clarity at the frequencies required by management and customers.
- Work independently with minimal supervision.
MINIMUM REQUIREMENTS
- Must be 18 or older.
- Able to work with minimal supervision and complete tasks assigned in a timely manner.
- Ability to Multi-task and track many incoming/outgoing items simultaneously.
- Valid driver's license and excellent driving record.
- Must be able to pass pre-employment drug test and background check.
- High school diploma or GED
PREFERRED REQUIREMENTS
- Bi-lingual (Spanish/English)
- Bachelor's degree business administration, finance, accounting, or a related degree
- Two years of experience in telecommunication, logistics coordination, or project coordination.
- Experience with accounting/invoicing software such as Sage.
