Assistant Controller

Job Description Assistant Controller Company/Location: Kilwins Quality Confections/Petoskey, MI Reports to: Controller Classification: Salaried/Exempt Work Location: Petoskey, MI (On-Site) Date Last Revised: July 2025 KILWINS HERITAGE At Kilwins, our Core Purpose is simple yet profound: To create enjoyment and make people happy! Rooted in this purpose are our fundamental values: Treat others as you want to be treated, Do your best, and Have fun! These values are not just words; they form the bedrock of our culture, inspiring our team members to strive for excellence in providing an exceptional confectionery experience to every customer. Since our humble beginnings in 1947, Kilwins has been synonymous with unparalleled quality and genuine hospitality. Over seven decades, we have grown from a single storefront to a renowned confectionery brand with over 170 franchisee-owned and locally operated stores nationwide. Our commitment to craftsmanship and attention to detail shine through in every handcrafted treat we offer, from delectable chocolates and creamy fudge to irresistible caramel apples and our famous Original Recipe Ice Cream. Kilwins was acquired by Levine Leichtman Capital Partners (LLCP) in February 2023. Driven by our core values and guided by a vision for the future, Kilwins has set ambitious goals, including plans to expand our franchise network to 400 stores within four years. This marks a new era of opportunity and innovation for Kilwins, as we continue to delight customers and communities across the nation with our unique sensory and taste experiences. Join us at Kilwins and be part of a legacy built on excellence, hospitality, and the simple joy of making people happy. Together, let's create moments of sweetness and delight that last a lifetime. "Sweet in Every Sense since 1947" JOB SUMMARY: The Assistant Controller is responsible for managing accounting transactions, preparing monthly financial statements, developing annual budgets, reconciling general ledger accounts, and reporting on accounting transactions for multiple entities in a fast-paced environment. This role requires a deep understanding of general accounting principles, excellent communication skills, and the ability to multitask, use good judgment to prioritize tasks, and meet deadlines. The Assistant Controller is expected to maintain confidentiality and handle sensitive information in a professional manner. This position will provide strong support to all Kilwins operations through accurate reporting and effective communication with various departments. Essential Functions 1. Financial Reporting and Analysis

• Prepare and analyze monthly financial statements, including budget variance reports, to ensure accuracy and compliance with financial standards.
• Record journal entries, reconcile general ledger accounts, and prepare financial statements for multiple entities.
• Analyze costs and prepare monthly reports related to product costing, manufacturing results, and inventory valuation.
• Collect and report key performance indicator (KPI) data for manufacturing, inventory, distribution, and gross margins to track financial performance.
• Analyze inventory turns, costs, and variances, providing detailed reports to management for strategic decision-making.

2. Budgeting and Forecasting

• Collaborate with various departments to develop and manage annual budgets, providing insights and recommendations for financial planning.
• Calculate and project return on investment (ROI) and payback periods for capital projects, providing critical financial analysis for decision-making.
• Assist in financial forecasting, planning, and analysis activities to drive business growth and profitability.

3. Accounting Operations

• Lead and oversee physical inventory counts, analyze variances, and implement corrective actions as needed.
• Coordinate with external auditors and manage audit processes to ensure compliance with financial regulations and standards.

4. Internal Controls and Compliance

• Develop and implement internal controls to safeguard company assets and ensure accurate financial reporting.
• Ensure adherence to Kilwins Core Values, Core Purpose, Core Operating Standards, and Brand Promise in all financial operations.
• Maintain the confidentiality of all financial and sensitive information, demonstrating discretion and professionalism at all times.

5. Systems and Technology

• Utilize ERP (Oracle NetSuite) and accounting software systems proficiently, with ERP implementation experience considered a plus.
• Proficiency in Excel and experience with QuickBooks, payroll software, and other accounting systems.
• Work with, communicate with, and support other departments cooperatively and effectively, utilizing various software systems.

6. Cross-Functional Collaboration and Support

• Communicate effectively with other departments to support cross-functional initiatives and ensure accurate financial data reporting.
• Provide strong support to Kilwins operations through accurate reporting and effective communication.
• Represent Kilwins professionally in all interactions and support various departments as needed.

Knowledge, Skills, and Abilities

• Strong customer service orientation with a professional approach to all interactions.
• Ability to work collaboratively with others, follow directions, and provide clear instructions.
• Proven ability to multitask effectively in a fast-paced environment, prioritizing tasks to meet deadlines.
• Exceptional organizational skills and attention to detail, with the ability to manage multiple projects simultaneously.
• Accurate and efficient data entry skills, with a focus on precision and attention to detail.
• Excellent written and verbal communication skills in English, with the ability to convey complex financial information clearly.
• Ability to handle confidential and sensitive information with discretion and professionalism.
• Consistent attendance and reliability, with the ability to work overtime as needed.
• Strong analytical and problem-solving skills, with the ability to identify and address financial discrepancies.

Education and Experience

• Bachelor's degree in Accounting, Finance, or a related field required.
• Minimum of 5 years of progressively responsible accounting experience, with at least 3 years in a manufacturing environment.
• Demonstrated expertise in cost accounting, including standard cost development, BOM analysis, overhead allocation, variance analysis, and WIP tracking.
• Strong experience in inventory valuation methods (e.g., FIFO, LIFO, weighted average) and reconciliation of perpetual to physical inventory.
• Experience preparing and analyzing product-level gross margins and manufacturing KPIs in a multi-entity or multi-location setting.
• Hands-on involvement in ERP implementation and configuration for manufacturing cost flows; NetSuite experience strongly preferred.
• Proven track record of collaborating cross-functionally with operations, supply chain, and manufacturing leadership to analyze production costs, optimize processes, and support strategic decision-making.
• Prior experience managing external audits and implementing or maintaining internal controls in accordance with GAAP.

Physical Requirements/Work Environment - Must be able to lift up to 30 pounds occasionally. - Must be able to use a keyboard and perform data entry for extended periods. - Must be able to sit, stand, and file for extended periods. - Ability to work in an office environment with occasional overtime as required. EOE - Equal Opportunity Employer This position is not eligible for Visa Sponsorship. Location: Petoskey, MI (On-Site) Pay Range: $95,000- $125,000

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